Company Secretarial Services

South African Company Secretarial Services

Accountant On Call

MVA Tax can assist your company in navigating the regulations and legislation governing company ownership and administration as governed by the South African Companies Act (Act No. 71 of 2008). Our qualified team is well-versed in the complexities and regulations surrounding corporate governance

What do we offer?

  • We will organize all board meetings, including board packs and minutes, as well as meetings between shareholders and various committees.
  • we can help with company administration where we will assist in appointing and/or changing directors, transferring shares, and changing the registered company name.
  • We will handle all administration and correspondence with the South African Companies and Intellectual Property Commission (CIPC)
  • Let us help you form your company and register it without any painless progress. Our dedicated team of administrators will handle all of your company registration requirements. We assist with name reservations, share certificates, and the filing of the Memorandum of Incorporation.
  • We archive and keep in a safe place All statutory books, such as resolutions, minutes, and corporate records.
  • We can assist your company with a registered address in South Africa as well as mail handling services and a dedicated South African landline number.

A company’s statutory duties are the laws and regulations that govern the organization.

What are the statutory obligations of all registered companies, according to the Amended Act?

  • Transparency and accountability
  • Keeping and maintaining accounting records
  • ensuring that audits or independent reviews are carried out properly
  • Financial statements
  • Report of the Director
  • Responsibilities for business rescue
  • Directors’ responsibilities are codified.
  • Personal financial interests must be disclosed.

Other responsibilities include those related to the Memorandum of Incorporation, compliance with legislation, and minimum corporate governance guidelines and recommendations per King III

What else Secretarial Services are including? 

A record of its directors, including the following detailed information about each director:
• the full name and any former names;
• the identity number or date of birth;
• the nationality and passport;
• the occupation;
• the date of their most recent election or appointment;
• the name and registration number of any other company or foreign company that the director is a director of;
• the address for service for that director; and
• any professional qualification and experience of the director in the case of a company that is required to have an audit committee.
– Number of shares, name of shares, the split of shares
Copies of:
• all reports presented at an annual general meeting;
• annual financial statements required by the Act;
• any accounting records required by the Act;
• Notices and minutes of all shareholder meetings, including resolutions taken at those meetings, as well as the documents made available to the shareholders in relation to those resolutions;
• Copies of any written communication sent by the company to shareholders; and
• Minutes of meetings and resolutions of directors, directors committee, or audit committees.

Assistance with Beneficial Ownership Submission to CIPC

Understanding Beneficial Ownership

In today’s regulatory environment, understanding and complying with Beneficial Ownership regulations is crucial for all businesses. Beneficial Ownership refers to the individuals who ultimately own or control a company. These individuals may not necessarily be listed as the legal owners but exercise significant control or derive substantial benefits from the company. This information is vital for ensuring transparency and preventing illicit activities such as money laundering and tax evasion.

The Importance of Beneficial Ownership Declaration

The Companies and Intellectual Property Commission (CIPC) has mandated that all registered entities in South Africa must submit a Beneficial Ownership declaration. This is a compulsory requirement aimed at enhancing corporate transparency and accountability. Failure to comply with this requirement can lead to significant penalties and legal consequences.

Let us assist you in keeping compliance with CIPC, read more about Beneficial Ownership declaration here  

or contact us today to assist you.